21 September 2015

BES Annual Meeting and Open House 20-21 October 2015

Dear Members, Collaborators and Friends of the Baltimore Ecosystem Study:

You are invited and encouraged to attend the 2015 Baltimore Ecosystem Study (BES) Long-Term Ecological Research Program Annual Meeting on Tuesday and Wednesday, 20-21 October and the BES Open House on 20 October.

New this year: After many years of sharing a combined event—the BES Open House and Greening Celebration—the BES Open House will follow the Annual Meeting while the Greening Celebration will be a scheduled as a separate event.  This change allows us to both honor the opening of the Parks & People Foundation’s new Sally & Butch Michel Center, and focus more closely on the relations of BES with the Baltimore civic and environmental communities.

Annual Meeting:
The Annual Meeting is designed to share the technical scientific results of the project with BES researchers, educators, local, state and federal agency representatives while also being open to the media, and interested community members.

Location: The seventeenth BES Annual Meeting will be held at the Cylburn Arboretum Vollmer Visitor Center at 4915 Greenspring Avenue, Baltimore, MD, 21209.  Here is a link to Directions: http://cylburn.org/visit-us/hours-directions/.

Schedule: The Annual Meeting talks will start promptly at 9:00 am on Tuesday.  After lunch there will be a poster session followed by afternoon talks.  The BES Open House will begin at 5:00 pm on Tuesday, 20 October (details below).  The Wednesday session will begin at 9:00 am, ending approximately at noonBreakfast (for those who have pre-paid) and coffee will be available at 8:30 am both days.

To Make a Presentation at the Meeting: Those who have research results gathered as a part of, or particularly relevant to, the Baltimore Ecosystem Study, are invited to present a 15-minute talk or a poster summarizing their results.

To present your research at the meeting: Please submit your abstract of no more than 250 words by Wednesday, 7 October.  The abstracts will be published on the BES website as well as in the program booklet.  You can include one graphic or table with your abstract.  Please submit your abstract electronically using the online form Here. This is a strict deadline, so be sure your abstract reaches us by 7 October.  The number of talks accepted will be limited by the time slots available.  Acceptance of talks will be based on a first come, first served basis.

Posters: You are welcome to bring your posters and put them up first thing Tuesday morning.  As an enhancement to our poster session, before lunch on Tuesday, each poster presenter is invited to come up to the podium for the “lightening round.” A single slide of the poster can be shown on the screen with a maximum of two minutes to say a few very brief words about the poster.  This will provide an opportunity for each poster and lead author to be highlighted.  More in-depth discussion can take place with the presenter at their poster following lunch.

The final program of talks and posters will be posted at beslter.org shortly before the meeting.

All presentation and poster files need to be uploaded to the BES drop box http://dropbox.hightail.com/BESLTER by Friday, 16 October or you will not be able to give your talk.  NO files will be accepted on-site on flash drives or other media.  Additionally, we will not be able to “switch” laptops at the podium so you must submit your talk in advance, compatible with a Windows PC.

Annual Meeting Parking/Bus:
There is free parking available at the Arboretum. The Vollmer Center is a reasonable walk from the #1 bus stop.

Annual Meeting Meals:
Coffee will be available for all attendees.  Pre-paid breakfast and lunch will be available onsite on the first day and breakfast on the second day.  We encourage you to register and pay for your meals in advance.  There will be very few extra meals available if you sign up at the door.  Options for local dining close by are limited. You are of course welcome to bring your own lunch.  The costs below are to cover your food and drink.  There is no fee to attend the meeting.

Meal options are:
Breakfast Day 1: $ 9.85
Breakfast Day 2: $ 9.85
Breakfast both days: $19.70
Lunch Day 1: $15.00
Breakfast and Lunch Day 1: $24.85
All meals - Breakfast both days and Lunch Day 1: $34.70

Descriptions of the meals are included on the registration form.

You can either pay by credit card via the registration form (which goes through PayPal) or by check payable to "Cary Institute of Ecosystem Studies."  Checks should be mailed to Holly Beyar, Cary Institute of Ecosystem Studies, PO Box AB, Millbrook, NY 12545.  You will be given tickets for your pre-paid meals along with your name tag when you arrive at the meeting.

Annual Meeting Registration:
All Annual Meeting attendees and participants will need to register by Wednesday, 14 October. If you have any questions, please contact Holly Beyar at (845) 677-7600 x210 or Beyarh@caryinstitute.org.

BES Open House:
The first day of the meeting will be followed by the BES Open House.

Location: the Parks & People Foundation’s new Sally & Butch Michel Center, 2100 Liberty Heights Avenue, Baltimore, MD 21217.

Schedule: The BES Open House will follow the Annual Meeting on Tuesday evening 20 October from 5:00 to 7:30 pm.

Food: Refreshments, appetizers, hors d’ouvres and light fare will be available.

The BES Open House, a joint gathering by BES and the Parks & People Foundation is an informal venue to share project information and results.  This event highlights BES research and activity for local city, state, federal agency representatives as well as regional community leaders, educators, students, non-BES researchers, NGOs, artists, and designers, media and others who may not be familiar with BES.

It is a great opportunity to meet and talk with BES researchers in a less formal setting and to learn more about BES.  The event will feature posters of BES work, a short introduction and overview as well as handouts.

For additional information about this event you can contact Valerie Rupp at Parks & People, 410-448-5663 x114 or Valerie.rupp@parksandpeople.org, or Holly Beyar, 845-677-7600 x 210 or beyarh@caryinstitute.org.

We encourage all participants and collaborators in the Baltimore Ecosystem Study to present a talk or poster at the Annual Meeting, as well as to attend the Open House in order to promote communication and mutual understanding in this spatially, topically, and institutionally very diverse study.


Steward T.A. Pickett
Project Director

Emma Rosi-Marshall
Director Designate