02 October 2014

BES Annual Meeting -- Community Open House & Greening Celebration 22-23 October -- Update



Dear Members, Collaborators and Friends of the Baltimore Ecosystem Study:

You are invited and encouraged to attend the 2014 Baltimore Ecosystem Study (BES) Long-Term Ecological Research Program Annual Meeting on Wednesday and Thursday, 22-23 October and the Community Open House and Greening Celebration on 22 October.

The Annual Meeting is designed to share the technical scientific results of the project with BES researchers, educators, local, state and federal agency representatives while also being open to the media, and interested community members. 

The first day of the meeting is followed in the evening by the Community Open House, an informal venue to share non-technical project information and results with teachers, students at all grade levels, community members, media, and regional decision makers.

Annual Meeting:
Location: The sixteenth BES Annual Meeting will be held at the Cylburn Arboretum Vollmer Visitor Center at 4915 Greenspring Avenue, Baltimore, MD, 21209.  Here is a link to Directions. http://cylburn.org/visit-us/hours-directions/

Schedule: The Annual Meeting talks will start promptly at 8:30 am on Wednesday.  After lunch there will be a poster session followed by afternoon talks.  The Community Open House will begin at 6:00 pm.  The Thursday session will begin at 8:30 am, ending approximately at noon.  Breakfast (for those who have pre-paid) and coffee will be available at 8:00 am both days.


To Make a Presentation at the Meeting: Those who have research results gathered as a part of, or particularly relevant to, the Baltimore Ecosystem Study, are invited to present a 15-minute talk or a poster summarizing the results. 

To present your research at the meeting, please submit your abstract of no more than 250 words by Monday, 13 October.  The abstracts will be published on the BES website as well as in the program booklet.  You can include one graphic or table with your abstract.  Please submit your abstracts electronically using the online form Here.  This is a strict deadline, so be sure your abstract reaches us by 13 October.  The number of talks accepted will be limited by the time slots available.  Acceptance of talks will be based on a first come, first served basis. 

You are welcome to bring your posters and put them up first thing Wednesday morning.  As an enhancement to our poster session, before lunch on Wednesday, each poster presenter will come up to the podium, show a single slide of their poster and be allotted a maximum of two minutes to say a few very brief words about their poster.  This will provide an opportunity for each poster to be highlighted.  Those interested in more in-depth discussion can talk with the presenter at their poster following lunch. 

The final program of talks and posters will be posted via the web at beslter.org shortly before the meeting.

All presentation and poster files need to be uploaded to the BES drop box by Friday, 17 October or you will not be able to give your talk.  NO files will be accepted on-site on flash drives or other media.  Additionally, we will not be able to “switch” laptops at the podium so you must submit your talk in advance, compatible with a Windows PC.

Annual Meeting Parking/Bus:
There is free parking available at the Arboretum.  The Vollmer Center is a reasonable walk from the #1 bus stop.

Annual Meeting Meals:
Coffee will be available for all attendees.  Pre-paid breakfast and lunch will be available onsite on the first day and breakfast on the second day.  We encourage you to register and pay for your meals in advance.  There will be very few extra meals available if you sign up at the door.  Options for local dining close by are limited.  You are of course welcome to bring your own lunch.  The costs below are to cover your food and drink.  There is no fee to attend the meeting.

The options are:
Breakfast Day 1: $8.75
Breakfast Day 2: $8.75
Breakfast both days: $17.50
Lunch Day 1: $13.00
Breakfast and Lunch Day 1: $21.75
All Meals—Breakfast both days and Lunch Day 1: $30.50

Descriptions of the meals are included on the registration form available on the BES website home page.  The link is  http://beslter.org/bes_am_asp_2014/bes_am_reg.html.

You can either pay by credit card via the registration form (which goes through PayPal) or by check payable to "Cary Institute of Ecosystem Studies."  Checks should be mailed to Holly Beyar, Cary Institute of Ecosystem Studies, PO Box AB, Millbrook, NY 12545.  You will be given tickets for your pre-paid meals along with your name tag when you arrive at the meeting.

Meeting Registration:
All Annual Meeting attendees and participants will need to register by Wednesday, 16 October.  If you have any questions, please contact Holly Beyar at (845) 677-7600 x210 or Beyarh@caryinstitute.org.

Update: BES Grad Student Happy Hour.
Ryan's Daughter Irish Pub, 600 E Belvedere Ave, Baltimore
A graduate student happy hour will be held in conjunction with the Annual Meeting. Begins after talks end on Wednesday and wraps up before the Community Greening Ceremony at 6pm. Come and get to know your fellow BES graduate students! Appetizers will be provided!

Community Open House and Greening Celebration:
The Thirteenth Community Open House and Greening Celebration will follow the Annual Meeting on Wednesday evening 22 October from 6:00 to 9:00 pm at the Cylburn Arboretum Vollmer Visitor Center.

The Community Open House and Annual Greening Celebration is a joint gathering by BES and the Parks & People Foundation.  This event highlights community involvement in various greening activities such as community gardens.  It is also an opportunity for community members to meet and talk with BES researchers in a less formal setting to learn more about BES.  The event will feature non-technical displays and handouts.  Please contact Valerie Rupp at Parks & People, 410-448-5663 x114 or Valerie.rupp@parksandpeople.org, with any questions about the Open House, or if you would like to submit a non-technical poster or other display.

We encourage all participants and collaborators in the Baltimore Ecosystem Study to present a talk or poster at the Annual Meeting, as well as to attend the Open House in order to promote communication and mutual understanding in this spatially, topically, and institutionally very diverse study.

Sincerely,


Steward T.A. Pickett
Project Director



Emma Rosi-Marshall
Director Designate

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